705 – Automate your emails: Tom talks Signature Files

Episode 705 – Signature Files
[00:00:08] Welcome to Screw the Commute. The entrepreneurial podcast dedicated to getting you out of the car and into the money, with your host, lifelong entrepreneur and multimillionaire, Tom Antion.

[00:00:24] Hey, everybody, it's Tom here with episode 705 of Screw the Commute Podcast. Today, we're going to talk about signature files and canned responses. This is another one of my automation techniques. And you know, I love automation and these can save you hours and hours of typing while taking care of customers and prospects. Lightning fast. All right. I hope you didn't miss episode 704 short form video. It's all the rage and it's not going away any time soon. So in that episode, I taught you how you can start practicing immediately. And I mean immediately. So any time you want to get to it back episode, you go to screwthecommute.com, slash, and then the episode number. That was 704 for short form video. Now we had a great summit just finished up this Sunday. Keep an eye out because we're going to do some type of follow up maybe in about a week or so. So watch your email for that. If you're not on our email, make sure you grab a copy of our automation e-book. You can go and opt in at screwthecommute.com/automatefree and you'll get notices. And no, I don't spam people to death. All right. And grab a copy of that book which covers in more in depth to what we're talking about today, plus a whole bunch of other things you can do to automate your business.

[00:01:45] I want you spending time with your customers and prospects and making products and services and making money, not fighting with your computer. And make sure you follow me on TikTok at digital multimillionaire. So it's tiktok.com/@digitalmultimillionaire.

[00:02:04] All right let's get to the main event signature files and canned responses. Well, what are they? Well these are typically well, signature files anyway are typically a bunch of text and or graphics that gets included whenever you send a personal email or a business email. Now, it might have your tag line, a phone number, your email address, website or websites, logos, that kind of stuff. And yes, they do have these on broadcast emails too to comply with anti spam laws. But that's not what I'm talking about here. This is this is one off business and personal emails. What I'm really talking about here is the use your signature files to answer questions you get regularly so you don't have to type the answers. Good email programs have unlimited signature files, and most people don't realize that and they don't that you don't have to just include your promotional stuff. Like I just mentioned. They can include any just about any amount of text or any topic like Gmail.

[00:03:16] I think you have 10,000 characters. That's that's a lot of stuff. I don't think it's limited on Outlook Now, if you get the same kinds of questions all the time through email, this is a handy way to respond quickly by simply choosing which signature file to put in the email. And basically, like, you know, I've used them for years in outlook because go insert signature and then I pick and I had as many as 400 of them in there one time because I get so darn many questions. So I didn't have to type the answers. I just go insert signature, pick the answer to the question. I got BAM and inserted into the email. I hit send boom. I took care of that person really, really fast and you still can customize them. So if the answer is important, but I needed to say something else to the person, I can just type that in around the signature file. No big deal. Now, in Gmail, you have both signatures and another thing called canned responses. Canned responses are basically templates you've created with pre-written answers to questions or any type of info you have to convey regularly. Now, you can still customize the message if necessary, when you're ready to send it. Now, in the show notes, you're going to find an article or a couple of articles showing you exactly how to do this in Gmail and also an outlook.

[00:04:47] And I got to tell you, folks, this is a massive time saver. If you just take the time to to set these up. Now, I had to go to Gmail lately. I usually use Outlook because of the ransomware problem that hit the major email supplier, Rackspace. But I'm going to return to Outlook as soon as that gets resolved. But so I also include an article how to set up multiple signature files in Outlook. And I'm telling you now, if you've been listening for a while, you may have noticed I'm doing more short training episodes. Just because they're short doesn't mean they aren't massively powerful. Now, if you just took the time to learn this one concept in this one episode, it would save you hundreds of hours into the future. And it'll also impress the heck out of your prospects and customers of how fast you take care of them. And of course, that leads to more money in your pocket. Now, if you don't happen to use Gmail or Outlook, just Google the following phrase how to make a signature file in and then you fill in the blank for whatever your email program is. How to make a signature file in and then fill in the blank.

[00:06:04] Remember, this does not apply to broadcast email only individual business or personal emails. That's all I got for that. So make sure you watch for any updates on follow ups from the summit. We got rave reviews on it. It was, I mean, massive, massive amount of training in that thing. I try to always beat everybody else on high quality and doing stuff. So so I had five master classes myself. That would have cost you 15. Wait a minute. $2,000 to attend. All right. So all for free on there. So check it out. And also, if you want help with this and everything else that you need to know to be successful online, check out my mentor program at GreatInternetMarketingTraining.com. It's the longest running, most successful, most unique ever in the field of Internet and digital marketing. And I have no trouble saying that because I dare anybody to put their program up against mine and they won't do it because they'd be embarrassed. I take care of people. Myself and my staff are all one on one with you so that you can make your progress as fast as possible and as all kinds of unique things in it. So check it out at GreatInternetMarketingTraining.com and I will catch you on the next episode. See you later.